If You’re Still Doing These Tasks Manually, You’re Out of the Loop

Making changes to the way you do business can seem scary, but some new technologies could help you get work done significantly faster — particularly if you focus on automation.

Below, we’ll look at several tasks you can automate to save time.

1. Ordering Office Supplies

Restocking your office supplies is tedious, and if you forget to place orders before your items run out, the oversight could cause significant hassles. However, automated reordering is an increasingly popular offering from companies providing printing supplies.

Staples also launched its Auto Restock program. It’s especially handy for people who purchase the same things on a repetitive schedule. Simply place an initial order for the things you need, then specify how often the products should arrive and when. Delivery is free, and you can view the order status online. Grainger, a company specializing in industrial supplies, has an automated reordering program, too. It lets you cancel an order at any time without penalty.

Using one of these online programs saves you from having to remember to order supplies. It also works well if you go on vacation and don’t want to tell someone else which items to buy during your absence.

2. Organizing Your Inbox

Still trying to clear out your overloaded inbox? There are apps for that. Knowmail is one worthy option that uses artificial intelligence to make your inbox more manageable. It syncs with your company-based email and relies on several filters you set to show you the most important messages. Knowmail also learns your habits and prioritizes the content you see based on past behaviors. Astro and SaneBox are two similar apps to consider.

If you’re like most people, your inbox is probably so full and disorganized that you risk overlooking important messages. Intelligent apps could help you delete messages with greater confidence and ensure you don’t miss crucial correspondences.

3. Making Calls by Hand

Despite email’s popularity, people still make lots of telephone calls. If you’re doing that the old-fashioned way and punching buttons on a keypad, your technique is a time-waster.

Dolphin Power Dialer is a leading example of an automatic phone-dialing application. By using it, you could make up to four times more calls than through manual methods. The technology also integrates with pre-recorded voicemails, letting you quickly trigger the voicemail option, then move on to the next contact.

Automated dialing is especially helpful if you have a telephone-based career that’s highly dependent on efficiency.

4. Scheduling Meetings

Meetings are usually necessary for getting status updates about projects and making sure everyone’s on the same page. However, sometimes it seems to take longer to schedule a meeting than participate in one.

The X meeting scheduler assistant saves you time when scheduling meetings. It works in the background, allowing you to check more items off your to-do list. To get started, just CC the artificial intelligence-driven personal assistants using their dedicated emails. Ask the app to set up a meeting with a client, distribute meeting invitations, reschedule or cancel previous plans or add another participant to an upcoming meeting. You send an initial email to a recipient, and your virtual helpers take care of the rest.

5. Taking Notes

When you’re engrossed in an urgent phone call, taking notes is often essential. However, it’s easy to get so focused on scribbling on the paper as fast as you can that you get too distracted from the overall content of the conversation.

Clarke is another AI-powered program to streamline your workday. It joins your telephone meetings then listens, records and analyzes what’s said. Clarke then creates an outline that includes next steps to take (if applicable). Besides freeing you from frantically putting pen to paper during a meeting, Clarke gives you an easily accessible summary of what occurred, so you don’t have to type one up later.

6. Screening Job Applicants

Orchestrating a successful hiring process is necessary for helping your company grow and remain competitive. Whether you run your own small business or are the HR manager for a firm with several hundred employees, there are tools you can use to automate the candidate-screening process

If you already have applicants fill out online forms, it may be possible to use a trigger-based program like Zapier to automatically perform the next steps with limited input from you. Zapier allows you to set actions in a process that trigger one another. For example, if you receive an attachment through Gmail, you might make Zapier automatically place the file in your Dropbox.

There are various ways to use Zapier to cut down on manual tasks. The option of relying on it during the hiring process is an ingenious possibility since evaluating candidates is an intensive activity by nature.

These solutions should convince you there’s no need to keep doing so many processes by hand.

If you start using even one of them soon, you might be amazed at how much time you save every day at work.

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Kayla Matthews

Kayla Matthews writes about AI, cloud computing and IoT for publications like The Week, The Data Center Journal and VentureBeat.
About Kayla Matthews

Kayla Matthews writes about AI, cloud computing and IoT for publications like The Week, The Data Center Journal and VentureBeat.

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